How to Register a Non-Governmental Organization (NGO) in Kenya: A Step-by-Step Guide

Setting up a Non-Governmental Organization (NGO) in Kenya is a fulfilling endeavor, as it allows individuals and groups to impact communities, drive social change, and work toward the public good. However, understanding the process of registering an NGO in Kenya can be complex. This article provides a comprehensive, step-by-step guide to help you navigate the registration process effectively, ensuring that your organization is legally compliant and set up for success.

1. Understand the Legal Requirements

To legally operate as an NGO in Kenya, you must register with the NGO Coordination Board. The NGO Coordination Board is a government agency responsible for regulating and facilitating the operations of all NGOs in the country. The main requirements include having a unique name, a mission aligned with Kenya’s national priorities, and at least five founding members.

2. Choose a Unique Name for Your NGO

Before starting the registration process, you need to choose a unique name for your organization. The name must not be similar to that of any existing NGO, and it should reflect the mission and vision of your organization. To check the availability of a name, you can submit a Name Reservation Form 2 to the NGO Coordination Board . Name reservation is an essential step as it ensures there are no conflicts or rejections later in the process.

• Tip: Having keywords in your NGO name that reflect your mission can help with recognition and alignment with donors and partners.

  
  

3. Prepare the Necessary Documentation

Proper documentation is a crucial step in registering an NGO in Kenya. Here’s a list of documents you’ll need:

• Application Form 3: This is the official registration form from the NGO Coordination Board.

• Constitution of the NGO: This document outlines your NGO’s goals, objectives, and operating procedures. It should comply with Kenyan law.

• Profiles of Board Members: You’ll need to provide profiles and identification for each member of the NGO’s board, including passport-sized photos, copies of national IDs, and personal information forms.

• Minutes of the First Meeting: The minutes should indicate that all members agreed to the establishment of the NGO and approved the organization’s objectives.

• Address of the Organization: You need a physical address, including postal address, phone numbers, and email contacts, where the organization can be contacted.

• Certificate of Good Conduct for Board Members: Each member of the board needs to provide a Certificate of Good Conduct issued by the Directorate of Criminal Investigations (DCI).

  
  

4. Submit Your Application to the NGO Coordination Board

Once you’ve gathered all the required documents, you can submit your application to the NGO Coordination Board through the online system which will then prompt you to pay the registration fees

After submitting, the board will review your application, which may take up to 3 months or more. If your application is successful, you’ll receive an NGO Certificate of Registration.

5. Compliance and Reporting Requirements

Upon registration, your NGO will need to follow certain compliance rules, including:

• Annual Reporting: NGOs are required to submit annual reports to the NGO Coordination Board, including details on activities, funding, and expenditures.

• Annual Returns and Audits: Submit audited accounts to the board yearly to ensure compliance with Kenyan laws.

• Maintain Records: Keep proper records of all meetings, minutes, financial records, and a register of members.

  
  

6. Costs Involved in Registering an NGO in Kenya

The cost of registering an NGO in Kenya varies, but some of the primary costs to be incurred include:

• Name Reservation Fees

• Registration Fees paid to the NGO Coordination Board

• Legal Fees: If you choose to engage an attorney, legal fees may apply.

• Document Preparation Fees: For preparing documents like the constitution and profiles

  
  

7. Conclusion

Registering an NGO in Kenya can be a detailed process, but with the right preparation, it’s entirely achievable. Ensuring compliance with NGO Coordination Board requirements and fulfilling reporting obligations are crucial to operating legally and efficiently in Kenya. By following these steps and preparing the necessary documentation, you can establish an NGO that makes a positive impact in Kenyan communities.

For professional guidance on registering your NGO, contact our team at Kiplagat and Kidui Advocates. We specialize in NGO registration and compliance in Kenya and can assist you in navigating the process smoothly and efficiently. You can reach out to us through info@kiplagatkiduiadvocates.co.ke or kiplagat@kiplagatkiduiadvocates.co.ke